EMPLOYEE PRIVACY NOTICE
POINT72 UK LIMITED / POINT72 EUROPE (LONDON) LLP
In this notice, “we”, “us” and “our” means the entity employing or proposing to employ you or in which you are or may become a partner on the date that you receive this document, which will be one of either Point72 UK Limited or Point72 Europe (London) LLP.
Point72 UK Limited and Point72 Europe (London) LLP are registered in the UK with their registered address at 8 St James’s Square, London SW1Y 4JU.
About this privacy notice
For the purposes of data protection law, we are a data controller in respect of your personal data.
This privacy notice applies if you are, or applying to be, an employee of our organisation and sets out the basis on which any personal data about you will be processed by us.
We will only process your personal data as necessary to fulfil the purposes set out in this notice as they apply to you.
Personal data that we collect about you
Subject to applicable law, we will collect and process the following personal data about you:
Uses of your personal data
Your personal data may be stored and processed by us for the following purposes:
In the event you do not provide the information necessary for the elaboration and the performance of your employment agreement and/or the formalities with the relevant authorities, we may not be able to proceed with the hiring process.
We are entitled to use your personal data in these ways because:
Disclosure of your information to third parties
We may also share your personal data with third party agents and contractors outside of our corporate group for the purposes of providing services to us, including payroll service providers, IT and communications providers, law firms, accountants, auditors and Approved Publication Arrangement and Approved Reporting Mechanism service providers. These third parties will be subject to confidentiality requirements and they will only use your personal data as described in this privacy notice.
We may also share your personal data with our business partners (including banks, brokers and trading counterparties) to the extent it is necessary for them to receive this information as part of Point72’s general business operations.
In case of a potential sale of the company or of its assets, we may communicate your personal data to a potential buyer for the purpose of due diligence operations.
Disclosure of your personal data may also, under certain circumstances, be required by law. Your personal data will also, if necessary, be shared with judicial, tax or regulatory authorities acting in the performance of their duties and the exercise of their powers.
Recording phone conversations
Point72 may record phone conversations relating to certain financial transactions in order to prevent market abuse and insider dealing. These recordings will only be shared in accordance with the “Disclosure of your information to third parties” section above, and in accordance with applicable law to satisfy regulatory requirements.
The recordings will be kept for a maximal duration of 5 years.
You will be able to exercise your rights relating to these recordings as described in the section below “Your rights”.
Transfers of personal data outside the European Economic Area
The personal data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”), in particular, the United States. It may also be processed by individuals operating outside of the EEA who work for our affiliates in the United States or elsewhere or for one of our suppliers.
Where we transfer your personal data outside the EEA, we will ensure that it is protected in a manner that is consistent with how your personal data will be protected by us in the EEA.
This can be done in a number of ways, for instance:
In other circumstances the law may permit us to otherwise transfer your personal data outside the EEA. In all cases, however, we will ensure that any transfer of your personal data is compliant with data protection law.
You can obtain more details about the protection given to your personal data when it is transferred outside the EEA (including a copy of the standard data protection clauses which we have entered into with certain recipients of your personal data) by contacting us in accordance with the “Contacting us” section below.
Retention of personal data
How long we hold your personal data for will vary. The relevant retention period will be determined by various criteria including:
the establishment, exercise or defence of Point72’s rights as employer, which will require us to store your personal data as archives after the expiration of your employment contract and until the expiration of the applicable limitation period.
You have a number of legal rights in relation to your personal data held by us. You can ask us to:
These rights will be limited in some situations; for example, where we are required to process your personal data by EU or EU member state law or where we are legally entitled to refuse your request.
You can also lodge a complaint with the data protection regulator (details of which are provided below) if you think that any of your rights have been infringed by us.
You can find out more information about your rights by contacting the Information Commissioner’s Office, or by searching their website at https://ico.org.uk/.
To exercise your rights, please contact us using the details set out below.
If you would like further information on the collection, use, disclosure, transfer or processing of your personal data or the exercise of any of the rights listed above, please address questions, comments and requests to DataPrivacy@Point72.com.
Changes to this Privacy Notice
This Privacy Notice takes effect on 18 August 2020. If we change it, to keep you fully aware of our processing of your personal data and related matters, we will post the new version to Connect.